Supplies:

Supplies Website

Protocol for meetings with Theatre Clinical Staff

1) The Clinical Service Manager or Theatre Co-ordinator should be notified first of your intention to make an appointment with clinical staff, detailing who you intend to meet and the reason for your appointment and the products to be discussed.

2) The meeting should only go ahead after authorisation by the Clinical Service Manager or Theatre Co-ordinator.

3) To note that Suppliers paperwork should not be signed without an official purchase order being raised by the Supplies Department, based on a requisition authorised by the budget holder.

4) No agreement or commitments to purchase goods and services should be signed by any member of staff.

5) An official purchase order is the only acceptable method of setting up a purchasing commitment. Signing an agreement or commitment to purchase without first raising an official purchase order breaks the Trust’s Standing Orders and Standing Financial instructions, by which all members of staff are bound, and doing this could lead to disciplinary action being taken against the staff involved.

6) An invoice received for goods already delivered without an official purchase order will not be paid.

7) Minutes and actions from meetings between a Supplier and Clinical staff should be copied to the Clinical Service Manager and the Purchasing Manager ( Medical ) Supplies Department , LGI.

Clinical Service Manager Contact details:

Myra Rutherford - Geoffrey Giles Theatres - St.James, Gynae & Peadiatric Theatres - Leeds General Infirmary

Terri Saunderson - Chancellor Theatres - St.James, Jubilee Theatres & Gilbert Scott Theatres - Leeds General Infirmary

Gloria Bailey - David Beevers Day Unit - St.James, Wharfedale & Chapel Allerton Theatres

20 Dec 2002